How to Prepare Your Car for Auto Transport: A Step-by-Step Guide
Shipping your vehicle can be a convenient alternative to driving it over a long distance.
However, proper preparation is important before handing your car over to a transport carrier.
A few simple steps can help reduce pickup complications, improve documentation, and make the shipping process easier.
Vehicle-Trans Auto Transport has put together this practical checklist for customers preparing for auto transportation.
Step 1: Wash Your Vehicle
Start by cleaning the exterior of your car.
A clean vehicle makes it easier to identify existing scratches, dents, chips, and other cosmetic imperfections.
This is particularly important because the carrier will generally inspect the vehicle before loading it.
You do not need professional detailing, but removing excessive dirt can make the inspection more accurate.
Step 2: Take Detailed Photographs
Photograph your vehicle before transportation.
Capture images of the front, rear, both sides, roof, wheels, and any existing damage.
If possible, take photographs in natural daylight.
Keep the images with your shipping documents so you have a record of the vehicle’s condition before pickup.
Step 3: Remove Personal Belongings
Remove valuables, loose items, and unnecessary personal belongings.
Carriers may restrict items left inside vehicles because additional weight and unsecured objects can create transportation complications.
Personal belongings may also fall outside the carrier’s cargo insurance coverage.
Ask about any applicable restrictions before loading items into the vehicle.
Step 4: Check the Vehicle’s Mechanical Condition
Make sure your car can start, steer, brake, and roll normally unless you have arranged transportation for an inoperable vehicle.
Check the battery, tire pressure, and fluid levels.
Notify the transport provider about leaks, mechanical problems, or unusual operating procedures.
If your vehicle cannot be driven onto the trailer, special equipment may be necessary.
Step 5: Keep Fuel at an Appropriate Level
Carriers commonly recommend keeping approximately one-quarter of a tank of fuel.
This is usually enough for loading and unloading while avoiding unnecessary vehicle weight.
Always follow the specific instructions provided by your carrier.
Step 6: Secure Loose Accessories
Remove or secure accessories that could become damaged or detached during transportation.
Examples include removable roof racks, external antennas, decorative attachments, and aftermarket accessories.
If your vehicle has low ground clearance, a custom body kit, or oversized components, notify the transport provider.
These details can affect loading and trailer compatibility.
Step 7: Disable Alarms and Prepare the Keys
If your vehicle has an alarm system, make sure the carrier knows how to disable it.
Provide a working key or other required access device.
For vehicles with unusual starting procedures, include clear instructions.
If you’re shipping an electric vehicle, confirm any battery-charge and handling requirements with the carrier.
Step 8: Confirm Pickup Arrangements
Before the scheduled pickup, confirm the pickup location, contact information, and expected arrival window.
Large auto transport trailers may not be able to access narrow streets or restricted neighborhoods.
Be prepared to meet the driver at a nearby suitable location if necessary.
Step 9: Review the Bill of Lading
The bill of lading is an important shipping document.
It commonly records vehicle information, pickup details, and the vehicle’s observed condition.
Review the inspection report carefully and make sure any existing damage is documented.
Keep a copy of the paperwork for your records.
Step 10: Inspect Your Vehicle at Delivery
When your vehicle arrives, inspect it before completing the delivery process.
Compare its condition with your pickup photographs and inspection documentation.
If you notice new damage, record the details on the delivery paperwork and follow the carrier’s claim-reporting instructions promptly.
Keep copies of all relevant documents and photographs.
Final Thoughts
Preparing your vehicle for shipping doesn’t have to be complicated.
Cleaning your car, documenting its condition, checking its mechanical status, and confirming pickup arrangements can make the transportation process more organized.
Whether you’re shipping a vehicle within Texas or across the country, these preparation steps can help you feel more confident.
For auto transport services in Boerne, TX, contact Vehicle-Trans Auto Transport.
Call (830) 505-5064 or request a quote online to get started.